Bookkeeper

We are looking for a detail-oriented Bookkeeper to support day-to-day financial operations for a Long-term Contract position based in New York, New York. This role is ideal for someone who is confident managing payables, payroll activities, and core accounting tasks while maintaining accuracy and compliance. The Bookkeeper will work closely with vendors, employees, and internal stakeholders to keep financial records organized, timely, and audit-ready.

Responsibilities:

• Oversee the full invoice cycle by verifying approvals, assigning proper account coding, and entering payables with a high level of accuracy.
• Reconcile supplier statements, investigate payment issues, and communicate with vendors to resolve billing questions promptly.
• Coordinate recurring payment activity, including weekly disbursements, check processing, and electronic fund transfers.
• Manage bi-weekly payroll processing, confirm timesheet accuracy, maintain employee payroll records, and address payroll-related questions from staff.
• Review payroll deductions for taxes and benefits, assist with payroll tax reconciliation, and support year-end wage reporting documentation.
• Post and validate payroll-related entries in the accounting system, including wages, tax liabilities, and employee benefit deductions.
• Contribute to month-end accounting activities by preparing reconciliations, supporting close procedures, and keeping financial data current.
• Help maintain compliance with local tax requirements, uphold internal financial control practices, and provide documentation during external audits.
• Update vendor master records and assist with additional bookkeeping and accounting assignments as business needs evolve.
• Bachelor’s degree in Accounting, Finance, or a related discipline.
• At least 3 years of experience handling accounts payable and payroll processing in a detail-focused setting.
• Hands-on experience with payroll platforms such as ADP or a comparable system is required.
• Familiarity with Sage Intacct is preferred, and experience with QuickBooks is beneficial.
• Working knowledge of bookkeeping principles, bank reconciliations, and general accounting processes.
• Strong written and verbal communication skills with the ability to interact effectively with vendors and employees.
• Excellent organizational skills, careful attention to detail, and the ability to manage deadlines independently and within a team environment.