Bookkeeper

We are looking for a detail-oriented Bookkeeper to support daily financial operations for a nonprofit organization in Portland, Maine. This is a Contract position that works closely with the Business Manager and partners across departments to maintain accurate accounting records in QuickBooks Desktop for Non-Profits. The role is ideal for someone who can manage multiple streams of financial activity, stay organized in a collaborative setting, and ensure timely processing of payables, receivables, and reconciliations.

Responsibilities:

• Process invoices received from internal teams and assign each transaction to the appropriate expense category in QuickBooks.
• Prepare payments for vendor obligations not handled through credit card transactions and help keep accounts payable current.
• Track activity across multiple bank accounts, recording deposits and withdrawals accurately in the accounting system.
• Match credit card statements with supporting documentation to confirm expenses are posted correctly.
• Maintain records of cash, check, and online donation receipts and enter income accurately into QuickBooks.
• Create customer invoices, follow outstanding balances, and post incoming payments in both accounting and related company systems.
• Enter payroll information provided by an external payroll service and support accurate general ledger reporting.
• Complete account reconciliations, prepare sales tax filings on a quarterly basis, and post journal entries provided by the Business Manager.
• Assist with audit preparation by gathering financial documentation and provide general bookkeeping support as needed across the team.
• Experience in bookkeeping with hands-on responsibility for day-to-day accounting transactions.
• Proficiency with QuickBooks, including accounts payable, accounts receivable, and general ledger activity.
• Strong background in account reconciliation, including bank and credit card reconciliations.
• Ability to use Microsoft Excel for tracking, organizing, and reviewing financial data.
• Accuracy in data entry and a careful approach to maintaining complete financial records.
• Familiarity with month-end close support, journal entries, and sales tax reporting.
• Ability to work on-site in Portland, Maine, Monday through Friday for 20 hours per week with a flexible schedule.