Billing Specialist

We are looking for a detail-oriented Billing Specialist to support billing operations for our professional services client in Minneapolis, Minnesota. This role focuses on preparing accurate invoices, maintaining organized billing records, and responding to billing-related questions from clients. The ideal candidate is comfortable working with electronic billing processes, handling detailed reporting requests, and contributing to a collaborative team focused on timely monthly billing activities.

Responsibilities:

• Create, revise, and finalize invoices based on attorney and client billing guidelines, ensuring accuracy in narrative edits, time transfers, and expense allocations.
• Produce customized billing reports as needed and organize completed invoices within the firm's electronic filing structure.
• Respond to questions related to billing entries and time submission, providing dependable support to internal users.
• Maintain comprehensive billing instructions and reference materials so invoices are prepared consistently according to client and attorney preferences.
• Manage electronic billing activities such as submitting invoices, coordinating rate approvals, supporting budget-related requests, and assisting with new client billing setup.
• Partner with the billing team to address issues, improve coordination, and help keep monthly billing cycles on schedule.
• Communicate with clients regarding billing matters and follow through on open questions to resolution.
• Support additional departmental assignments and provide backup assistance to colleagues when needed.

An ideal candidate will have an Associates or Bachelors Degree in Accounting, Business, or similar, however experience will be considered in lieu of degree. 3+ years of billing experience is required, in addition to intermediate MS Excel knowledge.

Candidates must be local to the Twin Cities for consideration - out of state candidates will not be considered. This role is primarily onsite in Downtown Minneapolis with flexibility to work from home 1 day/week at absolute most post-probationary period.

Beginning pay is $65-75k depending on qualifications. Full and competitive benefits are offered, including health, dental, vision, PTO, and 401k with match. For immediate consideration, please apply directly with an up to date resume.

• Experience performing billing duties in a detail-focused services or legal services setting.
• Knowledge of billing systems, electronic invoicing processes, and computerized billing workflows.
• Ability to prepare billing statements, reports, and invoice adjustments with a high level of accuracy.
• Proficiency in Microsoft Excel, including the use of formulas for reporting and reconciliation tasks.
• Familiarity with legal or corporate billing practices and client-specific invoicing requirements.
• Strong organizational skills with the ability to manage detailed instructions and multiple deadlines.
• Effective written and verbal communication skills for handling billing questions and client follow-up.