Billing Specialist

We are looking for a Billing Specialist to support accurate invoicing and timely account follow-up. This position plays an important role in maintaining organized billing records, preparing customer statements, and helping ensure payments are processed efficiently. The ideal candidate is comfortable working with computerized billing tools and can communicate clearly when addressing account questions or outstanding balances.

Responsibilities:

• Prepare and process client invoices, including complex billing arrangements, adjustments, and e-billing.
• Manage invoice posting, accounts receivable updates, and billing payment coordination.
• Support electronic billing setup, rate maintenance, and client billing compliance.
• Handle billing analysis, special projects, fee petitions, and financial reporting requests.
• Maintain cost recovery, disbursement tracking, and billing-related records.
• Assist with month-end close, billing audits, time transfers, and error corrections.
• Update client, matter, rate, and billing information within accounting systems.
• Provide billing reports, user support, and collaborate with attorneys, staff, and clients.
• High school diploma required; associate degree or college coursework preferred.
• 5+ years of billing experience, ideally within a law firm or professional services environment.
• Strong knowledge of legal billing, accounting practices, and billing systems.
• Proficient with Microsoft Office, PDFs, and accounting software such as Aderant or Elite.
• Accurate data entry, math, reconciliation, and problem-solving skills.
• Excellent written and verbal communication abilities.
• Able to manage multiple deadlines, prioritize tasks, and work effectively in a fast-paced setting.
• Detail-oriented team player with strong organizational and interpersonal skills