Billing Coordinator

Billing Coordinator – Overland Park, KS or Kansas City, MO A well-established, mid-sized law firm is seeking an experienced Billing Coordinator to join its team in Overland Park, KS or Kansas City, MO. This role is critical to the firm’s billing and collections operations and requires strong attention to detail, customer service skills, and the ability to manage multiple priorities in a fast-paced legal environment.

Position Overview The Billing Coordinator provides billing, collections, and client account support to attorneys and internal teams. This position requires accuracy, initiative, and the ability to communicate effectively with attorneys, clients, and firm leadership while maintaining strict confidentiality.

Key Responsibilities

• Perform data entry and client file management, including conflict checks, opening and maintaining client files, and scanning/uploading materials into the firm’s document management system
• Generate client prebills using legal billing software; collaborate with attorneys to ensure accuracy prior to final invoice submission and make revisions as needed
• Communicate with clients by phone, email, and mail regarding billing questions and collections efforts
• Process and post client payments in compliance with IOLTA trust accounting rules
• Monitor and report accounts receivable status to attorneys and management, including monthly meetings, report generation, and preparation of collections correspondence and calls
• Assist with additional billing and administrative tasks as assigned

Requirements & Qualifications

• 1–2 years of experience providing billing support in a fast-paced legal environment required
• Experience with legal billing and collections software; e-billing experience a plus
• Experience preparing budgets and submitting LEDES invoices through third-party portals (e.g., Legal-X, Legal Tracker, TyMetrix, eVoucher, Legal Exchange) preferred
• Experience with Tabs3 modules (including TABS and TaskBill) a plus
• Strong working knowledge of Microsoft Word, Excel, and Outlook
• High level of accuracy, attention to detail, and organizational skills
• Ability to manage multiple deadlines and maintain composure in high-pressure situations
• Demonstrated discretion and commitment to confidentiality
• Strong teamwork skills and the ability to build effective working relationships across the firm

Compensation & Benefits

• $23 - $30/hour depending on experience
• Health, dental & vision insurance; life (group & individual), AD&D; short- & long-term disability; accident, critical illness & hospital indemnity coverage; FSA/HSA; 401(k) with firm match; PTO & paid holidays; free parking; discounted legal services; hybrid/remote program (role-dependent).

This opportunity is ideal for a detail-oriented billing coordinator seeking stability, responsibility, and growth within a collaborative law firm environment. Apply confidentially today for immediate consideration!

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