Billing Accountant

We are looking for a Billing Accountant to support project invoicing and accounts receivable activities for industrial construction work. This Billing Accountant focuses on accurate contract billing, payment tracking, and detailed review of project documentation, contract terms and/or Purchase Orders to ensure invoices reflect approved terms and completed work. The ideal Billing Accountant is highly organized, comfortable working with billing data in Excel and Spectrum, and confident coordinating with project teams and customers to resolve billing and payment issues effectively.

Responsibilities for the Billing Accountant

• Prepare customer invoices for industrial construction projects, including lump-sum, time-and-material, and cost-based billing arrangements.
• Set up new jobs in the accounting system using contract details, unit pricing, purchase order information, and schedule of values data.
• Review contracts, pay applications, and project backup to confirm billed percentages, retainage, prior invoicing, and current charges are accurate.
• Use project managers’ completion updates to generate invoices that align with contractual terms and verified progress.
• Monitor accounts receivable activity by tracking billings, cash receipts, collections status, and remaining purchase order balances.
• Apply cash receipts and support the full billing cycle from invoice creation through payment reconciliation.
• Work with customers in a detail-focused manner to address overdue balances and follow up on outstanding payments.
• Utilizing AI to produce ERP and Excel-based billing and financial reports, including summary information for management using tools such as pivot tables and lookup functions.
• Verify that labor is billed using approved customer billing rates rather than payroll rates and assist with contract administration as needed.

Requirements for the Billing Accountant:

• Experience in accounts receivable and project billing, preferably within industrial construction or contract-based services.
• Strong understanding of contract billing methods, including lump-sum, time-and-material, and percentage-of-completion invoicing.
• Ability to interpret customer contracts, purchase orders, unit rates, retainage terms, and schedules of values.
• Proficiency with Microsoft Excel, including pivot tables and VLOOKUP or similar lookup functions.
• Experience using Viewpoint Spectrum or a comparable ERP/accounting platform for billing and reporting.
• Knowledge of commercial collections, cash application, and invoice reconciliation practices.
• High attention to detail with the ability to organize billing records and verify accuracy across multiple projects.
• Strong communication skills with the ability to address payment issues respectfully and professionally.