Bilingual Spanish Executive Assistant

We are seeking a highly organized and polished Bilingual Spanish Executive Assistant to provide high-level administrative support to senior leadership. This individual will serve as a key point of contact, manage complex schedules, coordinate meetings and travel, and help ensure day-to-day operations run smoothly.

The ideal candidate is proactive, detail-oriented, professional, and comfortable working in a fast-paced environment. Fluency in both English and Spanish is required, as this role will regularly communicate with internal and external contacts in both languages.

Responsibilities

• Provide direct administrative support to executives and senior leadership
• Manage complex calendars, meetings, appointments, and scheduling priorities
• Coordinate domestic and international travel arrangements, itineraries, and logistics
• Prepare correspondence, presentations, reports, and other business documents
• Handle incoming calls, emails, and requests with professionalism and discretion
• Communicate with clients, vendors, employees, and business partners in both English and Spanish
• Coordinate meetings, conference calls, and special events
• Prepare meeting agendas, materials, and follow-up items
• Track deadlines, action items, and important projects
• Process expense reports, invoices, and other administrative documentation
• Maintain confidential and sensitive information
• Assist with special projects and additional administrative responsibilities as needed
• 3+ years of Executive Assistant or senior-level administrative experience
• Fluency in English and Spanish, both written and verbal
• Strong organizational and time-management skills
• Excellent written and verbal communication skills
• Ability to manage multiple priorities and deadlines simultaneously
• Strong attention to detail and problem-solving skills
• Professional demeanor and ability to work with confidential information
• Proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint
• Experience supporting senior executives strongly preferred