Assistant Property Manager

Position Overview Our client, a commercial real estate organization, is seeking a motivated and detail-oriented Assistant Property Manager to support the day-to-day operations and management of a portfolio of commercial properties. Working closely with the Property Manager, this individual will assist with tenant relations, property administration, financial reporting, vendor coordination, and overall building operations. The ideal candidate is organized, proactive, and service-oriented, with a strong interest in commercial real estate and property management. This role offers an opportunity to develop property management expertise while gaining exposure to financial operations, lease administration, and commercial property oversight.

Key Responsibilities

• Assist the Property Manager with the daily operations and administration of an assigned portfolio of commercial properties.
• Serve as a point of contact for tenants, responding to inquiries, coordinating service requests, and helping resolve property-related concerns.
• Coordinate maintenance requests, work orders, building repairs, and preventative maintenance with vendors and engineering teams.
• Assist with vendor management, including obtaining proposals, coordinating services, monitoring work completion, and maintaining vendor records.
• Support lease administration by maintaining tenant files, tracking lease expirations, renewal dates, insurance certificates, and other contractual obligations.
• Assist with accounts payable and receivable, including reviewing vendor invoices, coding expenses, processing payments, and tracking tenant charges.
• Support monthly financial reporting, annual budgets, expense tracking, and operating expense reconciliations.
• Assist with tenant billing, rent collections, and follow-up on outstanding balances.
• Coordinate tenant communications, building notices, property inspections, and tenant meetings.
• Assist with coordinating tenant improvement projects, capital improvements, and building maintenance initiatives.
• Conduct routine property inspections to ensure buildings and common areas are maintained to company standards.
• Maintain accurate property records, contracts, insurance documentation, and operational files.
• Prepare spreadsheets, reports, presentations, and other administrative materials for property management and ownership.
• Provide general administrative and operational support to the Property Manager as needed.

Qualifications

• 1–3+ years of experience in commercial property management, property administration, real estate administration, or a related field.
• Previous experience supporting a Commercial Property Manager or managing commercial real estate operations preferred.
• Basic understanding of commercial leases, tenant relations, vendor coordination, and property operations.
• Familiarity with accounts payable, accounts receivable, budgeting, and property-related financial administration.
• Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
• Experience with commercial property management software such as Yardi Voyager or MRI preferred.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities, meet deadlines, and work effectively in a fast-paced environment.
• Professional demeanor with strong customer service and problem-solving skills.

Ideal Candidate The successful candidate is a dependable, proactive, and detail-oriented professional who enjoys working in commercial real estate and supporting property operations. They are comfortable balancing administrative and financial responsibilities with tenant-facing interactions and vendor coordination. This individual is eager to learn, takes initiative, and has the ability to grow into a Property Manager role over time. Previous experience supporting office, retail, or industrial commercial properties is highly desirable.