AP Staff Accountant

We are looking for an AP Staff Accountant to join a growing team in Fort Lauderdale, Florida, where this position will play an important role in maintaining accurate payables and supporting core accounting activities. This opportunity is well suited for someone who enjoys detail-oriented work, communicates effectively with vendors and internal teams, and can contribute to a smooth month-end close. The role also offers exposure to broader accounting functions, creating room to expand into general ledger and process-focused responsibilities over time.

Responsibilities:

• Enter and review vendor invoices in NetSuite, assigning the correct entity, general ledger account, department, and class for each transaction.
• Assess invoices for proper accounting classification and flag items that should be recorded as prepaid expenses or fixed assets based on company guidelines.
• Coordinate invoice approvals and help manage recurring payment cycles to ensure vendors are paid accurately and on schedule.
• Maintain vendor master data, gather required tax documentation, confirm payment instructions, answer supplier questions, and reconcile vendor account statements.
• Examine corporate card activity to confirm supporting receipts, validate business purpose, and apply accurate accounting treatment.
• Provide additional accounts payable coverage for operational invoice processing while following established coding and billing practices.
• Assist with month-end close activities by preparing accruals, reviewing accounts payable aging, completing bank reconciliations, and updating prepaid and intercompany schedules.
• Meet assigned close deadlines and support audit requests while helping identify opportunities to strengthen accounting workflows and controls.
• 5+ years of experience in accounts payable or staff accounting roles with hands-on responsibility for full-cycle invoice processing.
• Practical understanding of accounting fundamentals, including accruals, reconciliations, journal entries, and month-end close procedures.
• Proven ability to code invoices accurately and determine whether costs should be expensed immediately, deferred as prepaids, or capitalized as fixed assets.
• Experience working in an ERP system such as NetSuite along with an accounts payable or expense management platform like Ramp, Bill.com, or a similar tool.
• Strong Excel capabilities, including the use of lookup functions and pivot tables for analysis and reconciliation work.
• Familiarity with general ledger activity, accounts payable aging, and supporting documentation required for audits and close deliverables.
• Excellent attention to detail, clear written and verbal communication, and the ability to manage multiple deadlines in a fast-paced environment.