AP Clerk

We are looking for an AP Clerk to join our finance team in California. This contract opportunity with permanent potential is ideal for someone who enjoys hands-on accounting work and can support both payables and receivables in a fast-moving business environment. The role offers the chance to contribute to daily financial operations while helping maintain accurate records and smooth transaction processing.

Responsibilities:

• Handle invoice intake, verification, and payment processing while supporting scheduled disbursements and maintaining timely accounts payable activity.
• Oversee billing support and receivables follow-up by preparing customer invoices, monitoring outstanding balances, and assisting with collection tracking.
• Record bank deposits and ensure cash-related transactions are entered accurately into accounting records.
• Support procurement-related administrative tasks and help monitor employee expense submissions and payment workflows.
• Perform daily accounting activities in QuickBooks Online, keeping financial data current, organized, and accurate.
• Use expense management and corporate card tools such as Ramp, or quickly learn new platforms used by the finance team.
• Partner with finance leadership and external accounting contacts as selected processes are brought in-house.
• Maintain well-organized documentation and apply strong attention to detail across all transactional accounting work.
• 2–3 years of accounting experience with practical exposure to accounts payable, accounts receivable, or both.
• Working knowledge of QuickBooks Online is required.
• Familiarity with Ramp or a similar expense management platform is preferred.
• Strong accuracy and attention to detail in processing financial transactions and maintaining records.
• Ability to work effectively in a growing company where priorities and processes may continue to evolve.
• Prior experience supporting both AP and AR functions is strongly preferred.
• Availability to work onsite on a permanent basis in Palo Alto, California, with flexibility to support more than one office location if needed.