AP Accounting Assistant I

Position Overview We are seeking a detail-oriented Accounts Payable Accounting Assistant to manage assigned vendor accounts, maintain supplier relationships, and resolve complex accounts payable inquiries. This position will focus on vendor statement reconciliations, invoice discrepancies, and escalated supplier issues requiring additional research and resolution.

The ideal candidate will have hands-on accounts payable experience, strong problem-solving skills, and the ability to manage changing priorities in a fast-paced environment.

Key Responsibilities

• Manage assigned vendor accounts and maintain positive supplier relationships.
• Research and resolve complex accounts payable inquiries and escalated vendor issues.
• Reconcile vendor statements and investigate outstanding balances or discrepancies.
• Review and research credit memos, invoice discrepancies, and payment issues.
• Create and process shortage and pricing claims.
• Monitor and maintain EDI invoice exception queues.
• Obtain and research proof of delivery documentation to resolve invoice disputes.
• Respond to vendor calls and emails regarding account inquiries and payment concerns.
• Collaborate with offshore accounts payable teams to resolve escalated supplier issues.
• Maintain a 48-hour turnaround time for active invoice problems.
• Prioritize multiple tasks and ensure timely resolution of outstanding issues.

Required Qualifications

• Previous accounts payable experience.
• Understanding of accounts payable workflows, invoice processing, and vendor account reconciliation.
• Ability to research and resolve invoice discrepancies and supplier inquiries.
• Strong computer skills and familiarity with accounts payable software.
• Excellent attention to detail, organizational skills, and problem-solving abilities.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and changing responsibilities in a fast-paced environment.

Preferred Qualifications

• Bachelor's degree in Accounting, Finance, Business, or a related field.
• Experience handling escalated or complex vendor account issues.
• Familiarity with EDI invoice processing and exception management.
• Experience working with offshore accounts payable teams.
• Experience researching credit memos, pricing discrepancies, and shortage claims.