Advancement Data Coordinator

We are looking for a detail-focused Advancement Data Coordinator to join our team on a Contract basis in San Mateo, California. This position supports donor data operations during a high-volume giving period and plays an important role in maintaining accurate records, processing contributions, and supporting stewardship activities. The ideal candidate brings strong data entry skills, sound judgment with financial and constituent information, and the ability to work efficiently across administrative, reporting, and event-related tasks.

The duration for the project is November 12th - December 4th.

Responsibilities:

• Enter and update donor, gift, and constituent information with a high degree of accuracy while maintaining timely processing standards.
• Review contribution records, acknowledgements, and financial coding to help ensure donations are documented correctly and routed appropriately.
• Monitor data quality through recurring audits, cleanup efforts, and process checks that strengthen consistency across Advancement records.
• Support reporting and reconciliation activities, including monthly gift balancing, batch exports, and coordination with Finance on revenue tracking.
• Prepare acknowledgement letters, donor correspondence, and mailing materials for both digital and printed outreach initiatives.
• Assist with donor events by managing attendance data, entering event-related gifts, and providing on-site operational support when needed.
• Track portfolio and stewardship activity updates, share relevant coding or procedure changes with team members, and flag trends that may require follow-up.
• Contribute to written procedures, administrative projects, prospect research, and other departmental support activities assigned by leadership.
• 3+ years of experience in data entry, administrative coordination, or donor database support.
• Demonstrated ability to enter numeric and text-based data accurately and efficiently in a computerized environment.
• Strong technical aptitude and confidence working with databases, spreadsheets, and online giving platforms.
• High level of attention to detail with the ability to manage confidential donor and financial information responsibly.
• Effective written and verbal communication skills for preparing correspondence and collaborating with internal teams.
• Ability to organize multiple tasks, meet deadlines, and maintain accuracy during busy seasonal periods.
• Proficiency in typing and general computer-based data processing tasks.