Administrative Coordinator - Part Time

We are looking for an organized Administrative Coordinator to support a range of operational and program-related activities for a healthcare-focused organization in Minneapolis, Minnesota. This Long-term Contract position is ideal for someone who can manage communications, maintain accurate records, and keep multiple projects moving efficiently in a fast-paced environment. The role combines administrative coordination, meeting support, content updates, and event-related follow-through while working with internal teams and external recipients.

Responsibilities:

• Coordinate meeting logistics by arranging conference calls and supporting schedules for multiple ongoing projects.
• Prepare written materials by transcribing and refining webinar audio content for clear and accurate distribution.
• Maintain online information by updating website content in a timely and organized manner.
• Capture key discussion points, action items, and decisions during both virtual and in-person meetings.
• Support event administration by overseeing required coordination steps and ensuring processes are completed accurately.
• Evaluate submitted applications and organize review materials for efficient follow-up.
• Communicate with recipients regarding travel details, registration steps, and other program-related information.
• Produce and distribute award certificates, including printing and mailing materials when needed.
• Manage chapter-related correspondence, maintain rosters, and update chapter mapping information to keep records current.
• Experience in administrative coordination, project support, or a similar office-based role.
• Strong calendar management and communication skills with the ability to work across multiple priorities.
• Proficiency with virtual meeting platforms such as Cisco Webex Meetings and related collaboration tools.
• Ability to prepare accurate written documentation, including meeting notes and edited transcription content.
• Familiarity with systems or tools related to CRM, Concur, budget tracking, or administrative reporting.
• Comfortable supporting recipient communications, mailings, and detail-oriented record maintenance.
• Strong presence and confidence interacting with stakeholders at different levels, including executive leadership.