Administrative Coordinator

We are looking for a highly organized Administrative Coordinator to join a busy construction-related team in Atlanta, Georgia. This Contract position focuses on supporting compliance and project documentation activities so vendor and subcontractor records stay accurate, current, and ready for timely payment processing. The role is well suited for someone who can balance competing priorities, communicate effectively with internal teams and external partners, and maintain order in a high-volume administrative environment. You will play an important part in keeping project records organized across numerous active jobs while providing day-to-day administrative support.

Responsibilities:

• Manage compliance files for numerous active projects, ensuring required records are gathered, updated, and stored accurately.
• Communicate with subcontractors, vendors, and suppliers to secure outstanding paperwork such as waivers, signatures, insurance certificates, and related documentation.
• Examine submitted documents for completeness, correct dates, approvals, and other required details before processing.
• Track insurance-related records, including Certificates of Insurance, workers' compensation, and auto coverage, to help maintain ongoing compliance.
• Partner with project accounting staff to address missing items that may interrupt invoice handling or payment timelines.
• Maintain spreadsheets, logs, and tracking tools to provide visibility into documentation status and project-related compliance tasks.
• Organize digital and paper records by scanning, filing, and maintaining structured project documentation systems.
• Provide general administrative assistance through document distribution, mail handling, and other office support activities.
• Assist accounts payable support functions by preparing backup materials and handling routine document-copying tasks as needed.
• Take on additional compliance and administrative assignments to support team priorities and operational deadlines.
• Demonstrated ability to stay organized and maintain a high level of accuracy when handling documentation.
• Experience managing several priorities at once in a fast-paced administrative setting.
• Proficiency with Microsoft Office applications, especially Excel for tracking information and status updates.
• Strong verbal and written communication skills for effective follow-up with internal teams and external contacts.
• Ability to follow established procedures and identify incomplete or incorrect paperwork.
• Comfortable working onsite in Atlanta, Georgia in an administrative support role.
• Previous exposure to construction documentation, compliance records, contracts, waivers, or insurance certificates is preferred.
• Familiarity with accounts payable support or project accounting environments is a plus.