Administrative Coordinator

We are looking for an organized Administrative Coordinator to support daily operations for a financial services team in Northbrook, Illinois. This contract opportunity with potential for a permanent role is well suited for someone who enjoys balancing communication, scheduling, and administrative priorities in a fast-paced environment. The role requires strong attention to detail, professionalism in handling inbound inquiries, and the ability to keep calendars, documents, and workflows running smoothly.

Responsibilities:

• Manage daily administrative activities to keep team operations organized and on schedule.
• Respond to inbound calls professionally, direct inquiries appropriately, and relay accurate information in a timely manner.
• Coordinate calendars, schedule meetings, and help resolve conflicts across multiple priorities.
• Prepare, update, and organize documents, correspondence, and shared materials using standard office tools.
• Support project tracking and follow-up activities to help deadlines, meetings, and action items stay on course.
• Create effective visual or presentation materials with tools such as Canva and assist with AI-enabled administrative tasks when needed.
• Maintain orderly Outlook inbox and calendar management practices to improve communication flow and responsiveness.
• At least 2 years of experience in administrative support, coordination, or a similar office-based role.
• Demonstrated ability to handle inbound calls with professionalism and strong customer service skills.
• Experience managing calendars, appointments, and scheduling for multiple stakeholders.
• Proficiency with Microsoft Outlook and other common office applications.
• Strong organizational skills with the ability to manage several tasks accurately and efficiently.
• Comfort using Canva and learning new digital or AI-based tools to support administrative work.
• Clear written and verbal communication skills and a dependable, detail-oriented work style.