Administrative Coordinator

We are looking for a detail-oriented Administrative Coordinator to support compliance operations for a Long-term Contract position based in Phoenix, Arizona. This role focuses on coordinating licensing activity, supporting sales tax and internal reporting processes, and helping keep compliance records accurate and up to date. The ideal candidate is organized, responsive, and comfortable working with multiple teams in a fast-moving environment while handling sensitive information with discretion.

Responsibilities:

• Oversee the shared compliance inbox and respond to internal requests related to business licensing needs across the organization.
• Coordinate with external licensing vendors to obtain required information, collect supporting documents, and monitor outstanding items through completion.
• Keep compliance files, tracking logs, and reporting tools current to support accurate status visibility and documentation control.
• Contribute to business licensing and related compliance initiatives by assisting with assigned projects and follow-up activities.
• Support sales tax and internal reporting tasks by organizing information, maintaining records, and helping ensure timely submission deadlines are met.
• Partner with cross-functional teams to gather materials, clarify requirements, and advance compliance-related work efficiently.
• Handle additional administrative and compliance support duties as needed to meet departmental priorities.
• At least one year of experience in compliance, internal audit, or a closely related administrative support role.
• Working knowledge of business licensing, sales tax processes, internal reporting, or similar compliance functions.
• Ability to manage confidential information with professionalism and sound judgment.
• Strong verbal and written communication skills with the ability to collaborate effectively across teams.
• High level of accuracy, organization, and analytical attention to detail.
• Proficiency in Microsoft Office, including strong Excel capabilities.
• Ability to manage multiple priorities and perform effectively in a fast-paced environment.
• Demonstrated ownership of assigned work and ability to keep tasks on schedule to meet deadlines.