Administrative Coordinator

We are looking for an Administrative Coordinator to provide high-level operational and administrative support in Los Angeles, California. This Long-term Contract position will contribute to fundraising coordination, donor relations support, executive calendar management, and day-to-day business operations within a mission-focused environment. The ideal candidate brings strong organizational judgment, excellent follow-through, and the ability to manage multiple priorities with accuracy and discretion.

Responsibilities:

• Maintain accurate donor and constituent information within the organization’s donor database and update records in a timely manner.
• Handle donation-related workflows, including gift entry, acknowledgment preparation, and follow-up correspondence with supporters.
• Monitor fundraising activity by compiling data on pledges, sponsorships, and campaign performance for reporting purposes.
• Research prospective donors and funding opportunities to support development planning and outreach efforts.
• Coordinate complex calendars, schedule meetings, and assist senior leadership with changing priorities and logistics.
• Prepare briefing materials, meeting documents, and background information for donor engagement and fundraising discussions.
• Support the planning and execution of fundraising events, internal meetings, and cross-department initiatives.
• Manage travel arrangements, expense documentation, records, and other administrative processes to keep operations running smoothly.
• At least 5 years of experience in administrative support, executive coordination, fundraising operations, or development services.
• Hands-on experience working with donor databases or fundraising systems; familiarity with Raiser's Edge is strongly preferred.
• Strong working knowledge of Microsoft Office 365 and common collaboration platforms.
• Demonstrated ability to organize schedules, coordinate projects, and manage competing deadlines effectively.
• Excellent written and verbal communication skills with a detail-oriented and service-oriented approach.
• Proven ability to handle sensitive information with a high level of confidentiality and sound judgment.
• Strong attention to detail, initiative, and adaptability in a fast-paced work environment.