Administrative Coordinator

We are looking for an Administrative Coordinator to support secure badge issuance and access administration at an on-site client location. This Long-term Contract position is ideal for someone who combines strong administrative ability with a strong customer service approach and careful attention to confidential records. The role focuses on coordinating credential data, supporting access permissions, and helping maintain an organized, responsive badging process in a fast-paced environment.

Responsibilities:

• Oversee daily badge and access administration for employees, contractors, visitors, vendors, and other approved individuals requiring site entry.
• Create, update, and maintain identification profiles, including capturing and uploading photo records with a high level of accuracy and consistency.
• Review credential data regularly to identify expired, incomplete, or noncompliant records and coordinate timely corrections or renewals.
• Set and adjust access permissions based on approved security guidelines and role-based authorization needs.
• Work closely with on-site security leadership to support established access procedures and ensure badge operations align with site protocols.
• Safeguard sensitive personnel and security information by handling all records with discretion and strict confidentiality.
• Track badge stock, printing materials, and related supplies to help ensure uninterrupted daily operations through timely reordering.
• Provide attentive front-line support to internal and external contacts while managing requests efficiently in a high-demand setting.
• High school diploma required.
• At least 2 years of experience in administrative support, customer service, or another client-facing position.
• Prior experience in a corporate office or on-site client environment preferred.
• Working knowledge of Microsoft Office applications, including Word, Excel, and Outlook, along with general computer proficiency.
• Ability to use PC-based camera equipment and related software for identification processing.
• Strong organizational skills with close attention to detail and the ability to manage multiple priorities effectively.
• Clear written and verbal communication skills and the ability to collaborate well with clients, coworkers, and security personnel.
• Valid driver’s license and ability to pass required background screening and drug testing.