Administrative Coordinator

We are looking for an Administrative Coordinator to join a manufacturing organization in a contract-to-permanent capacity. This position supports customer-facing compliance activities by managing portal updates, coordinating product information, and helping ensure labeling accuracy across a range of accounts. The ideal candidate is highly organized, comfortable working with detailed data, and able to balance administrative coordination with quality-related review work.

Responsibilities:

• Manage customer portal activity by entering and updating product details, specifications, pricing, and required documentation for assigned accounts.
• Review product labels carefully to confirm ingredient statements and allergen information are accurate and aligned with current product data.
• Coordinate with internal teams and external partners to verify changes in formulations or product details and ensure labels are updated accordingly.
• Support compliance efforts by maintaining accurate records and helping prepare information needed for customer audits and periodic reviews.
• Perform detailed data entry and spreadsheet tracking to keep portal submissions, product updates, and compliance information organized.
• Monitor account-specific requirements for major customers and ensure submissions are completed correctly and on schedule.
• Assist with additional quality assurance and administrative tasks related to portal maintenance, documentation, and product information management.
• Help identify discrepancies in labeling or account data and escalate issues promptly to support regulatory and customer compliance expectations.
• Experience working with customer portals, product data entry, or account maintenance in a detail-driven environment.
• Strong attention to detail with the ability to review labels, specifications, and compliance-related information accurately.
• Comfort handling administrative coordination tasks that involve documentation, tracking, and cross-functional follow-up.
• Solid computer skills, including the ability to work efficiently in spreadsheets and other business applications.
• Ability to manage multiple priorities while maintaining accuracy in a fast-paced office setting.
• Strong written and verbal communication skills for collaborating with internal teams and external contacts.
• Background in manufacturing, product compliance, quality assurance, or a related field is preferred.