Administrative Coordinator

We are looking for an Administrative Coordinator to support people operations, workplace services, and day-to-day administrative activities in Charlotte, North Carolina. This contract-to-permanent position is ideal for someone who enjoys creating an organized, welcoming environment while helping employees, candidates, and leaders stay connected and productive. The role combines office coordination, employee support, and HR administration in a fast-paced healthcare-related setting.

Responsibilities:

• Oversee front-office activity by coordinating visitor check-in procedures, managing workplace access, and helping maintain a secure and well-organized environment.
• Partner with property contacts, external vendors, and service providers to address facility needs, maintenance requests, and general office operations.
• Keep shared spaces well organized by monitoring conference rooms, kitchens, common areas, and supply levels, while arranging service for office equipment and appliances as needed.
• Receive and distribute mail, shipments, and deliveries to support smooth daily business operations.
• Help strengthen employee engagement by organizing office events, celebrations, team gatherings, and recognition activities that contribute to a positive workplace culture.
• Assist with onsite meetings, leadership visits, town halls, and other in-person events by coordinating logistics and ensuring spaces and materials are prepared.
• Support recruiting and onboarding efforts through interview scheduling, candidate communication, hiring documentation, and new employee coordination.
• Maintain employee records, HR documentation, and related administrative workflows with a high level of accuracy and confidentiality.
• Contribute to people operations projects and process enhancements, including administrative support for training, internal communications, and employee lifecycle activities.
• At least 2 years of experience in administrative coordination, office support, or a related people operations environment.
• Demonstrated ability to manage scheduling, calendar coordination, and multiple priorities in a fast-moving setting.
• Experience providing administrative assistance and handling inbound calls in a detail-oriented manner.
• Strong organizational skills with the ability to maintain accurate records, track supplies, and follow through on operational details.
• Effective written and verbal communication skills for working with employees, candidates, leaders, and external partners.
• Ability to handle sensitive information with discretion and maintain confidentiality in HR-related tasks.
• Proficiency with standard office tools and comfort supporting workplace operations in a healthcare, hospital, or social assistance environment.