Administrative Assistant Healthcare Operations

Robert Half is hiring an Administrative Assistant to support the daily operations of a growing healthcare organization. This role is a great fit for someone who enjoys being the go-to person behind the scenes, helping departments stay organized, maintaining accurate records, and ensuring administrative requests are handled efficiently. Working alongside department leadership and operational staff, this individual will assist with scheduling, employee documentation, reporting, and general office coordination. The organization is looking for someone who is adaptable, service-oriented, and comfortable balancing a variety of responsibilities in a busy healthcare setting.

Key Responsibilities:

• Provide administrative support to department managers and operational leadership.
• Coordinate internal meetings, appointments, schedules, and department calendars.
• Maintain employee files, department records, and confidential documentation.
• Assist with onboarding paperwork, personnel forms, and administrative tracking.
• Prepare spreadsheets, reports, presentations, and internal correspondence.
• Update databases and maintain accurate departmental information.
• Coordinate supply orders, equipment requests, and vendor communications.
• Assist with invoice routing, expense documentation, and purchase requests.
• Respond to internal staff inquiries and help direct requests to the appropriate departments.
• Support special projects, process updates, and ongoing administrative initiatives.
• 2+ years of administrative or office support experience.
• Healthcare or medical office experience preferred, but not required.
• Proficiency in Microsoft Office, especially Excel, Word, and Outlook.
• Experience maintaining confidential records and handling sensitive information.
• Strong written and verbal communication skills.
• Ability to prioritize tasks, meet deadlines, and adapt to changing needs.
• Professional, dependable, and comfortable working with multiple departments.