Administrative Assistant / Front Office Support

We are looking for a dependable Administrative Assistant / Front Office Support team member to join a contract opportunity in Illinois. This position supports a busy property management office by serving as a central point of contact for residents, visitors, vendors, and internal staff while keeping daily administrative operations organized and efficient. The ideal candidate brings strong communication skills, sound judgment, and the ability to balance front desk responsibilities with detailed office coordination in a fast-moving environment.

Responsibilities:

• Welcome residents, board representatives, service providers, and guests with a courteous and attentive front office presence.
• Provide day-to-day administrative support to property managers and other team members to help maintain smooth office operations.
• Keep resident information, homeowner files, and property records accurate, current, and well organized.
• Support the handling of maintenance requests and work orders by coordinating updates and communicating with vendors as needed.
• Arrange meetings, assemble agendas, and distribute notices, correspondence, and other community-related communications.
• Prepare, organize, and file contracts, service agreements, invoices, and additional property documentation.
• Assist with move-in and move-out paperwork and ensure related records are completed properly and on time.
• Track office supply levels, place orders when needed, and contribute to general administrative and data entry tasks.
• Maintain information within property management systems and protect confidential resident and company data at all times.

The salary range for this position is $18 to XX=$20. Benefits available to contract/temporary professionals, include medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.

• At least 2 years of experience in administrative support, front desk operations, customer service, or a similar office-based role.
• Prior exposure to property management, condominium associations, real estate, facilities, or a related industry is preferred.
• Strong interpersonal skills with the ability to build positive relationships and deliver responsive service.
• Clear verbal and written communication skills with a detail-oriented and effective approach.
• Proven ability to stay organized, manage competing priorities, and meet deadlines with minimal supervision.
• Proficiency in Microsoft Office applications, including Outlook, Word, Excel, and Teams.
• Experience using property management platforms such as AppFolio, Yardi, Vantaca, Buildium, or similar software is a plus.
• High attention to detail, sound discretion, and the ability to handle sensitive information appropriately.