Administrative Assistant / Front Office Support

We are looking for an experienced and dependable Administrative Assistant / Front Office Support specialist to help keep daily operations running smoothly in Illinois. This Long-term Contract opportunity is ideal for someone who thrives in a busy office setting, enjoys interacting with residents and visitors, and can manage a wide range of administrative tasks with accuracy and care. The role supports property management operations through strong organization, responsive communication, and consistent attention to detail.

Responsibilities:

• Welcome residents, board members, service providers, and guests with a courteous and attentive front office presence.
• Provide day-to-day administrative assistance to Property Managers and other members of the management team.
• Keep resident accounts, homeowner documentation, and property records current, organized, and easy to retrieve.
• Help coordinate maintenance activity by logging service requests, tracking work orders, and communicating with vendors as needed.
• Arrange meetings, assemble agendas, and prepare notices, letters, and other community communications for distribution.
• Organize contracts, vendor agreements, and related property files to support accurate recordkeeping and office compliance.
• Support move-in and move-out administration by preparing required paperwork and maintaining associated records.
• Assist with invoice entry, supply ordering, general clerical work, and other office tasks while protecting confidential company and resident information.

The salary range for this position is $18 to $20. Benefits available to contract/temporary professionals, include medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.

• At least 2 years of experience in administrative support, front desk operations, customer service, or a similar office-based role.
• Background in property management, real estate, condominium associations, facilities, or a related environment is preferred.
• Strong interpersonal skills with the ability to provide attentive service and build positive working relationships.
• Clear verbal and written communication skills suitable for interacting with residents, vendors, and internal teams.
• Proven ability to stay organized, balance competing priorities, and follow through on time-sensitive assignments.
• Proficiency with Microsoft Office applications, including Outlook, Word, Excel, and Teams.
• Comfort with data entry and experience using property management platforms such as AppFolio, Yardi, Vantaca, Buildium, or similar systems is an advantage.
• Sound judgment, discretion, and close attention to detail when handling sensitive information and daily administrative tasks.