Administrative Assistant for Condo Sales

We are looking for an experienced and highly organized Administrative Assistant to support a pre-construction real estate sales office in Brickell, Miami. This position serves as the first point of contact for visitors while keeping daily administrative activities running efficiently for the sales team and leadership. The ideal candidate brings prior administrative experience within condominium or pre-construction sales and is comfortable balancing front-desk support with transaction coordination.

Keys to this role:

• Administrative Asistant experience in an office environment
• Background in condominium sales, pre-construction a plus
• Fluency in both English and Spanish is required

Location: Brickell Hours: standard Salary: $65,000-$75,000 Benefits: percentage of paid Medical, holidays, 2 weeks PTO, 401k and other perks; paid parking.

The ideal candidate has experience as an Administrative Assistant from Pre-construction or high rise Condominium sales. Performing both office and project management duties:

Responsibilities:

• Welcome clients, brokers, and guests professionally, creating a strong first impression at the front desk and throughout the sales center.
• Manage incoming calls, messages, and general inquiries, ensuring timely communication and accurate routing to the appropriate team members.
• Prepare visitor materials, registration documents, and meeting packets while maintaining organized and presentation-ready client areas.
• Coordinate calendars, schedule appointments, and arrange conference rooms for in-person meetings, video calls, and sales presentations.
• Oversee office operations by handling mail, overnight deliveries, and inventory for office and kitchen supplies.
• Support sales-related events by organizing logistics, preparing invitations, and helping ensure each event runs smoothly.
• Assist with contract and closing administration by reviewing sales documents, monitoring updates, and tracking important milestones tied to unit delivery.
• Maintain spreadsheets and reports, record changes to unit selections and finishes, and provide accurate administrative support to the sales team.
• Work with brokers, appraisers, attorneys, and other external partners to help facilitate an efficient closing process.
• Participate in walkthrough coordination and punch-list follow-up, including support for both in-person and virtual buyer appointments.
• Previous administrative support experience in an office environment is required.
• Background in condominium sales is required, with pre-construction experience strongly preferred.
• Fluency in both English and Spanish is required.
• Bachelors Degree preerred in Administration or related degree
• Strong ability to manage front-desk responsibilities while handling multiple administrative priorities.
• Experience coordinating schedules, meetings, client communications, and office logistics.
• Proficiency in Excel and general office systems for reporting, document tracking, and data entry.
• Excellent communication skills and a strong client-facing demeanor.
• Ability to work accurately with contracts, closing-related documents, and detailed project information.