Administrative Assistant

We are looking for an Administrative Assistant to join a detail-oriented services firm in Boulder, Colorado on a Contract basis. This position supports daily office operations while providing analytical, clerical, and front-desk assistance in a collaborative environment. The role is well suited to someone who is highly organized, confident with Excel, and comfortable handling light accounting-related tasks. Candidates who enjoy balancing client-facing responsibilities with detailed administrative work will thrive in this opportunity.

Responsibilities:

• Welcome visitors and provide courteous front-desk support while creating a positive experience for clients and guests.
• Manage daily office opening procedures and help keep administrative operations running smoothly throughout the workday.
• Process incoming and outgoing mail, including certified shipments, priority deliveries, and courier packages such as FedEx.
• Maintain office, kitchen, and mailing inventories by tracking supply levels and coordinating timely replenishment.
• Prepare, organize, and update files, records, and data with a high degree of accuracy and attention to detail.
• Support reporting and document review activities using Excel and other office tools, including workpaper checking and calculation verification.
• Assist with light accounting and research-related tasks, including gathering information connected to asset sales, 1099 review, and related documentation.
• Coordinate meeting support activities such as arranging weekly office lunches and assisting with general office logistics.
• Operate and troubleshoot standard office equipment, including scanners, copiers, printers, and postage systems.
• Provide dependable support during peak tax and extension periods, including a workload that may require extended weekly hours.
• Demonstrated experience in administrative support, office coordination, reception, or similar clerical work.
• Strong proficiency with Microsoft Office applications, especially Excel, Word, and Outlook, as well as Adobe Acrobat.
• Ability to perform data entry, document organization, and filing tasks with accuracy and consistency.
• Excellent analytical skills with the ability to research information and work through detailed administrative or financial support tasks.
• Strong communication and multitasking abilities, with the capacity to work both independently and collaboratively in a fast-paced setting.
• Bachelor’s degree is preferred.
• Must have access to a reliable, insured vehicle for job-related needs.