Administrative Assistant

We are looking for a dependable Administrative Assistant to support daily office operations and create a welcoming, well-organized workplace in Beaverton, Oregon. This is a Contract position running from early November to early December, with in-office work scheduled Tuesday through Thursday. The person in this role will help maintain an efficient front office environment, coordinate routine administrative activities, and provide practical support that keeps teams productive throughout the day.

Responsibilities:

• Welcome guests, answer the front desk area, and ensure visitors are directed appropriately upon arrival.
• Receive, sort, and distribute mail, packages, and other deliveries in a timely manner.
• Monitor inventory levels and replenish office materials, breakroom supplies, and other everyday essentials.
• Communicate with external service providers and building representatives to address workplace needs and facility-related matters.
• Arrange meeting logistics, reserve shared spaces, and help prepare conference rooms for team use.
• Provide administrative assistance to internal departments, including basic documentation, coordination, and data entry tasks.
• Maintain neat, presentable common areas and ensure shared workspaces remain orderly throughout the day.
• Assist with inbound calls and general receptionist support to help office operations run smoothly.
• Prior experience in an administrative, office support, reception, or similar workplace-facing role.
• Strong verbal and written communication skills with a detail-focused and approachable manner.
• Solid organizational ability with careful attention to detail and follow-through on routine tasks.
• Working knowledge of Google Workspace or Microsoft Office for everyday administrative work.
• Ability to manage multiple priorities independently in an in-office setting.
• Comfortable handling data entry, front desk responsibilities, and general office coordination.
• Reliable, dependable, and capable of maintaining a consistent and service-oriented presence.