Administrative Assistant

We are looking for an experienced and dependable Administrative Assistant to support daily office operations in Milwaukee, Wisconsin. This contract-to-permanent opportunity is well suited for someone who enjoys balancing front desk interaction with behind-the-scenes administrative coordination. The ideal candidate brings strong organizational skills, clear communication, and the ability to manage multiple priorities while providing dependable support across several teams.

Responsibilities:

• Greet visitors, answer inbound inquiries, and create a welcoming and attentive experience at the front desk.
• Manage incoming and outgoing mail, shipments, and package distribution to keep office communications moving efficiently.
• Provide administrative support for Sales and Purchasing by handling data entry, document preparation, and special projects.
• Assist with customer and vendor invoicing tasks while helping maintain accurate records for the Accounting team.
• Update and organize customer and supplier information to ensure business records remain complete and current.
• Scan, file, and upload documentation into company systems with a high level of accuracy and attention to detail.
• Arrange meeting schedules, coordinate conference room usage, and support office events and team gatherings.
• Monitor office supply levels, place orders as needed, and help maintain an organized workplace.
• Support onboarding administration for new employees, including paperwork collection and related office tasks.
• Help coordinate travel plans, hotel bookings, and general administrative needs for multiple departments.
• At least 2 years of experience in an administrative, receptionist, customer service, or office support role.
• Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
• Strong data entry skills with a high degree of accuracy and attention to detail.
• Effective verbal and written communication skills with a detail-oriented and approachable style.
• Ability to organize competing priorities, manage time well, and adapt in a fast-paced environment.
• Comfortable working independently, taking initiative, and supporting a variety of teams.
• Friendly and dependable presence with a strong customer service mindset when interacting with employees, visitors, and vendors.