Administrative Assistant

Robert Half is partnering with a growing manufacturing organization seeking a highly organized and adaptable Administrative Assistant to support a variety of administrative, purchasing, and customer service functions. This is an excellent opportunity for someone who enjoys wearing multiple hats, supporting cross-functional teams, and contributing to the overall success of a dynamic production environment.

The ideal candidate is detail-oriented, customer-focused, and eager to learn new processes while supporting multiple departments across the organization.

Responsibilities:

• Offer front office and general administrative coverage when needed and contribute to cross-department projects and operational assignments.
• Support daily plant and office operations through recordkeeping, report preparation, departmental documentation, and coordination with outside service providers.
• Help administer contract staffing processes, including attendance tracking, time submission support, and communication with staffing agencies.
• Coordinate procurement activities for production materials, equipment, tooling, plant supplies, and contracted services to help keep operations running efficiently.
• Communicate with suppliers regarding pricing, availability, order status, and delivery timing, and follow through on purchasing needs from request to receipt.
• Review stock levels and purchased component availability to support material planning and reduce the risk of shortages or delays.
• Maintain accurate purchasing documentation, including supplier records, order details, and supporting files for internal reference and compliance.
• Assist in evaluating vendor performance and contribute to initiatives focused on process improvement and cost savings.
• Provide additional support for customer service and order administration by entering and updating customer orders and related information in the company system.
• Prepare order confirmations, share delivery updates, and assist with quotations, invoicing, and business correspondence as needed.

Qualifications:

• Associate’s or bachelor’s degree in Business, Supply Chain, Operations, or a related discipline is preferred.
• Minimum of 2 years of experience in purchasing, inventory control, customer service, order management, or a similar operations-focused role.
• Background working in a manufacturing environment, with familiarity in material planning, production support, or purchased components, is preferred.
• Experience using ERP or business software for order entry, purchasing records, and data maintenance; exposure to IQMS is a plus.
• Strong organizational ability with close attention to detail and a commitment to maintaining accurate records and information.
• Effective communication skills, with the ability to work collaboratively with internal teams, customers, suppliers, and service partners.
• Proven ability to manage multiple priorities, solve problems proactively, and adapt to changing business needs.
• Self-directed approach with the willingness to learn new processes and provide support across several functional areas.

Compensation & Benefits:

• Targeted salary range of $55-$65K, depending on experience and qualifications.
• Comprehensive benefits package, including medical, dental, and vision coverage.
• Paid time off and company-paid holidays.
• Strong opportunity for professional growth and increased responsibility within the organization.