Administrative Assistant

Our client in Penn Hills, PA is seeking a highly organized and dependable Administrative Assistant to support daily office operations for a contract to hire job opportunity. This position is ideal for someone who enjoys working independently, managing multiple priorities, and ensuring administrative processes run smoothly in a small office environment. Fully Onsite | 30-35 Hours per Week (Potential for Full-Time) Pay Rate: $19.00 - $21.00 per hour

The Administrative Assistant will play a key role in supporting office operations, coordinating schedules, handling administrative projects, maintaining documentation, and serving as a reliable resource for the team.

Key Responsibilities

Provide administrative support to management and staff Manage calendars, appointments, and scheduling activities Answer and direct incoming phone calls professionally Assist with administrative projects, reports, and correspondence Maintain organized electronic and paper filing systems Perform data entry and document management tasks Monitor deadlines, project checkpoints, and follow-up activities Coordinate meeting logistics and prepare related materials Assist with office opening and daily operational needs Support process improvements and workflow organization Communicate professionally with internal and external contacts Complete general administrative duties as assigned

Qualifications

2+ years of administrative support experience preferred Strong organizational and multitasking abilities Excellent attention to detail and follow-through Ability to work independently with minimal supervision Strong verbal and written communication skills Proficiency in Microsoft Word and Excel Comfortable learning new software, online applications, and database systems Ability to manage multiple priorities and meet deadlines Professional, reliable, and adaptable work style

Preferred Qualifications Experience supporting a small office environment Previous nonprofit experience is a plus

Work Environment Small, team-oriented office setting Limited walk-in traffic Highly independent position with regular collaboration among team members Business casual attire Free onsite parking Background Requirements Criminal background check required Additional clearances may be required prior to start

• Prior experience in an administrative, office support, or receptionist-focused role.
• Ability to manage inbound calls and interact professionally with visitors, clients, and team members.
• Strong data entry skills with a high level of attention to detail and accuracy.
• Proficiency with general office procedures, document handling, and routine administrative tasks.
• Effective verbal and written communication skills.
• Ability to stay organized, manage multiple tasks, and work reliably in a fast-paced environment.