Administrative Assistant

Robert Half is seeking a dependable and organized Administrative Assistant to support a busy construction and engineering company in Honolulu. This position will provide day-to-day administrative support, coordinate office activities, and serve as a key point of contact for clients, vendors, and internal staff. The ideal candidate is professional, detail-oriented, and comfortable handling a busy phone line while providing excellent customer service. To learn more and apply for this opportunity, please call us at 808-531-0800. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.

Responsibilities

• Answer and direct incoming phone calls professionally and efficiently
• Provide excellent customer service to clients, vendors, and visitors
• Greet visitors and assist with front office needs
• Prepare correspondence, reports, and other business documents
• Schedule meetings, appointments, and project-related activities
• Perform data entry and maintain accurate records
• Organize electronic and paper files
• Assist with purchase orders, invoices, and project documentation
• Coordinate incoming and outgoing mail and deliveries
• Order and maintain office supplies
• Provide administrative support to management and project teams
• Assist with additional office projects as needed

Requirements

• Previous administrative or office support experience
• Experience answering phones in a professional office environment required
• Strong customer service and interpersonal skills
• Proficiency with Microsoft Word, Excel, Outlook, and other office applications
• Strong written and verbal communication skills
• Excellent organizational and time management abilities
• Strong attention to detail and accuracy
• Ability to prioritize multiple tasks and meet deadlines
• Dependable and professional with a team-oriented attitude