Administrative Assistant 6_Non-Cleared

Description

This Long-term Contract position plays an important role in keeping interviews, candidate communications, and scheduling processes organized and efficient. The person in this role will work closely with recruiting stakeholders to support a smooth hiring process while helping maintain compliance with established employment practices and internal guidelines.

Responsibilities:

• Coordinate interview scheduling across multiple calendars, including high-volume, panel, and executive-level meetings.
• Arrange candidate travel plans such as airfare, lodging, and ground transportation to support onsite and final-round interviews.
• Prepare interview materials, including schedules, candidate summaries, and evaluation documents for hiring teams.
• Maintain accurate candidate information and status updates within applicant tracking and related systems.
• Monitor reimbursement activity for candidate expenses and ensure submissions align with company policy.
• Track scheduling activity and coordination metrics to support reporting and recruiting operations analysis.
• Identify opportunities to improve scheduling workflows, tools, and overall coordination efficiency.
• Assist with additional talent acquisition administrative duties as priorities and hiring demands change.
• Support recruiting activities in a manner consistent with applicable local, state, and federal employment requirements.

Requirements • High school diploma or equivalent with 8 years of relevant experience, or a bachelor's degree with 4 years of relevant experience.

• Prior experience in talent acquisition coordination, administrative support, or intensive calendar management is preferred.
• Strong ability to manage complex scheduling logistics with a high level of accuracy and responsiveness.
• Proficiency with Microsoft Office applications, including Word, Excel, and Outlook.
• Experience working with Workday or other HR or applicant tracking systems is preferred.
• Ability to coordinate travel arrangements and manage multiple time-sensitive tasks simultaneously.
• Strong organizational, communication, and follow-through skills in a fast-paced environment. TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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