Administrative Assistant 3

We are looking for an experienced Administrative Assistant 3 to support daily office operations. This contract position requires a highly organized, detail-oriented individual who can manage correspondence, maintain records, assist with financial and clerical tasks, and provide responsive internal and external customer support. The ideal candidate brings strong communication skills, proficiency with Microsoft Office tools, and the ability to handle multiple priorities accurately in a fast-paced environment.

Responsibilities:

• Coordinate day-to-day administrative activities, ensuring office operations run smoothly and efficiently.
• Prepare, format, and distribute letters, reports, responses, and other business correspondence with a high level of accuracy.
• Maintain organized filing and records systems, including document scanning, photocopying, and retrieval of important information.
• Provide courteous customer service by responding to inquiries and directing requests to the appropriate contacts.
• Support bookkeeping-related tasks such as preparing invoices, organizing financial statements, and assisting with routine financial documentation.
• Conduct research and compile information to support team projects, reporting needs, and administrative decisions.
• Create and update spreadsheets, presentations, and word processing documents using Microsoft Excel, PowerPoint, and Word.
• Manage incoming and outgoing office communications, including fax distribution and other clerical support duties.
• Proven experience in an administrative support or office coordination role.
• Strong verbal and written communication skills with the ability to interact effectively with a variety of stakeholders.
• Proficiency in Microsoft Word, Excel, and PowerPoint for document preparation, reporting, and presentation support.
• Demonstrated ability to manage records, maintain organized files, and perform general clerical functions accurately.
• Experience handling customer service responsibilities in a detail-oriented office environment.
• Familiarity with basic bookkeeping processes, including invoice preparation and financial document support.
• Ability to conduct research, prepare responses, and manage multiple assignments with strong attention to detail.