Administrative Assistant

We are looking for an organized Administrative Assistant for an organization in Palmyra, Wisconsin. he ideal candidate will help keep records accurate, coordinate routine transactions, and ensure day-to-day processes move forward efficiently.

Responsibilities:

• Manage administrative tasks by maintaining organized records, preparing documentation, and following up on outstanding items.
• Enter orders and other transactional data accurately into internal systems while verifying details and resolving discrepancies.
• Support billing activities by reviewing invoices, tracking charges, and assisting with timely processing and reconciliation.
• Create, update, and monitor purchase orders to help ensure materials and services are requested and documented correctly.
• Respond to employee, customer, or vendor questions with professionalism, providing clear updates and directing issues to the appropriate contacts when needed.
• Coordinate with internal departments to keep administrative workflows on schedule and to ensure information is complete and current.
• Previous experience in an administrative support, or office coordination role
• Working knowledge of billing processes, order entry, and purchase order administration.
• Strong customer service skills with the ability to communicate clearly and professionally.
• High attention to detail and accuracy when handling records, invoices, and data entry tasks.
• Ability to manage multiple priorities, meet deadlines, and stay organized in a busy office environment.
• Proficiency with standard office software and comfort learning internal systems and processes.