Administrative Assistant

THIS IS AN ONSITE PART-TIME ROLE -

We are looking for an Administrative Assistant to provide dependable operational support in a warehouse and office environment in Kent, Washington. This Long-term Contract Part Time opportunity is ideal for someone who can manage a wide range of clerical and coordination tasks while maintaining a detail-oriented, service-oriented approach. The role supports daily administrative needs, inventory documentation, communications, and employee outfitting activities, with opportunities to take on additional responsibilities over time.

Responsibilities:

• Manage incoming voicemail and phone inquiries, determine urgency, and route requests to the appropriate team members for follow-up.
• Maintain accurate inventory records by receiving incoming items, documenting product details, assigning identifiers, and organizing files for warehouse materials and job-related equipment.
• Provide day-to-day administrative support for management by handling varied office and warehouse-related tasks as priorities shift.
• Create, update, and maintain electronic records, spreadsheets, and general office documentation using Microsoft Outlook and other standard Microsoft Office applications.
• Coordinate scheduling for uniform-related services, including arranging items to be sent out for specialized chemical cleaning when required.
• Assist new hires with uniform and gear issue processes by helping record measurements, confirming sizing details, and supporting ordering activities.
• Support the fitting and tracking of specialized protective equipment by documenting precise sizing information and maintaining related records.
• Contribute to a collaborative office environment by communicating clearly with staff, responding effectively to requests, and helping keep administrative workflows organized.
• At least 3 years of experience in an administrative, clerical, receptionist, or office support role.
• Proficiency with Microsoft Outlook and other basic Microsoft Office tools, with the ability to manage electronic files and data accurately.
• Experience handling inbound calls, messages, and internal communications in a detail-focused and organized manner.
• Strong data entry and recordkeeping skills, with close attention to detail when processing inventory or documentation.
• Ability to work comfortably in both office and warehouse settings while managing a variety of changing tasks.
• Strong interpersonal skills and confidence interacting with employees, new hires, and internal stakeholders.
• Experience with filing systems, inventory tracking, or equipment-related documentation is preferred.