Administrative Assistant

We are looking for a dependable Administrative Assistant to support daily operations for a non-profit organization in Palm Desert, California. This Contract position is well suited for someone who excels at organization, handles high-volume invoice processing with care, and can balance administrative duties with accuracy and professionalism. The ideal candidate brings administrative experience, strong data entry skills, and the ability to work efficiently with internal teams and vendors.

Responsibilities:

• Coordinate daily administrative activities to help the department run smoothly and efficiently
• Process a large volume of invoices in Workday, ensuring entries are completed accurately and on schedule
• Examine billing documentation for completeness and follow up on missing or incorrect details before submission
• Monitor payment progress and assist in addressing discrepancies or questions related to invoices
• Maintain orderly files and supporting records so documentation is easy to access and audit
• Provide clerical assistance such as data entry, phone support, and general office coordination
• Communicate with staff members and external vendors regarding invoice status, payment questions, and required documentation
• Follow established procedures carefully to maintain accuracy, consistency, and compliance in administrative and payment-related work
• At least 2 years of experience in an administrative support role
• Previous exposure to invoice entry, accounts payable assistance, or payment processing is preferred
• Experience using Workday is strongly preferred
• Strong attention to detail with a high level of accuracy in data entry and recordkeeping
• Proficiency with Microsoft Office, including Outlook, Word, and Excel
• Ability to organize multiple priorities and meet deadlines in a fast-paced setting
• Effective communication skills for interacting with internal departments and outside vendors