Administrative Assistant

We are looking for an Administrative Assistant to provide day-to-day office support for a non-profit organization in Palm Desert, California. This role centers on creating a welcoming front office experience, keeping records organized, and ensuring administrative tasks are completed accurately and on time. The position is a Long-term Contract opportunity for someone who brings professionalism, strong communication, and dependable clerical support to a busy department.

Responsibilities:

• Welcome visitors at the front desk, respond to general inquiries, and help direct guests to the appropriate department contacts
• Manage department files and documentation by updating, organizing, and maintaining accurate records for easy retrieval
• Enter information into internal systems and spreadsheets with a strong focus on accuracy, completeness, and timeliness
• Provide daily administrative support such as preparing correspondence, handling routine paperwork, and assisting with office coordination
• Maintain orderly office records and verify that documents are current, properly filed, and accessible when needed
• Assist team members with general clerical requests, scheduling needs, and department-related projects as priorities shift
• Support inbound phone coverage by answering calls professionally, taking messages, and routing inquiries appropriately
• Previous experience in an administrative support, receptionist, front desk, or customer service position
• Strong interpersonal and communication skills with the ability to provide courteous service to visitors and staff
• Working knowledge of clerical procedures, document handling, and records organization
• Proficiency with Microsoft Office applications and general computer-based office tasks
• High attention to detail with the ability to manage data entry and paperwork accurately
• Strong organizational skills and the ability to balance multiple assignments in a fast-paced setting
• Reliable, detail-oriented, and service-focused approach to daily work responsibilities