Administrative Assistant

We are seeking a highly organized and proactive Administrative Assistant to support a Director within a fast-paced manufacturing environment. This role is responsible for providing day-to-day administrative support, ensuring documents and records are organized and accurate, and helping the Director stay focused on key business priorities. The ideal candidate is detail-oriented, professional, and able to anticipate needs before they arise.

Key Responsibilities:

• Provide administrative support to the Director, managing a variety of day-to-day tasks and priorities.
• Organize, maintain, and audit files and documentation for accuracy and compliance.
• Cross-reference and review documents to identify discrepancies and ensure data integrity.
• Anticipate executive needs and proactively address administrative requirements.
• Prepare reports, presentations, meeting agendas, and supporting materials.
• Coordinate communications through email, phone, and other correspondence.
• Schedule meetings, assist with calendar management, and support special projects as needed.
• Handle sensitive information with a high degree of confidentiality and professionalism.

Required Software Skills:

• Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

Top Qualifications:

• Exceptional organizational and time-management skills.
• Strong written and verbal communication abilities.
• Ability to manage multiple priorities in a fast-paced environment.
• High level of professionalism, sound judgment, and confidentiality.

Preferred Experience:

• Previous experience supporting an executive, director, or senior leader.
• Experience working in a manufacturing, operations, or industrial environment is a plus.
• At least 3 years of experience in an administrative support, office coordination, or similar role.
• Demonstrated ability to handle inbound calls and communicate clearly and effectively with internal and external contacts.
• Proficiency in administrative office practices, including recordkeeping, scheduling, and general clerical support.
• Strong data entry skills with a focus on accuracy, organization, and timely completion of tasks.
• Experience performing receptionist duties in an office setting that values attention to detail.
• Ability to manage multiple assignments, prioritize effectively, and work independently with minimal supervision.
• Solid written and verbal communication skills, along with a strong customer service mindset.