Administrative Assistant

We are looking for an Administrative Assistant with relevant experience to support front desk operations in Pennsylvania. This position is ideal for someone who enjoys creating a welcoming experience for visitors while keeping daily administrative tasks organized and on schedule. The person in this role will manage communications, assist with office coordination, and provide dependable support across a range of clerical activities.

Responsibilities:

• Greet visitors and serve as the first point of contact at the reception area, ensuring a detail-oriented and friendly experience.
• Manage incoming phone calls, direct inquiries to the appropriate contacts, and handle routine outbound communication when needed.
• Coordinate calendars and arrange appointments to support efficient daily operations.
• Prepare, update, and maintain records through accurate data entry and organized document handling.
• Respond to email inquiries in a timely manner and support general written correspondence for the office.
• Use Microsoft Word, Excel, Outlook, and PowerPoint to create documents, track information, and manage communication.
• Provide administrative assistance for day-to-day office needs while helping maintain an orderly front desk environment.
• Prior experience in a front desk, reception, or administrative support role.
• Strong verbal and written communication skills with a customer-focused approach.
• Ability to handle inbound calls effectively and manage multiple priorities throughout the day.
• Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
• Accurate data entry skills and strong attention to detail.
• Experience scheduling meetings or appointments and maintaining organized calendars.
• Reliable, detail-oriented demeanor with the ability to work independently in a fast-paced office setting.