Administrative Assistant

Our client, a mission-driven organization in the nonprofit industry, is seeking a detail-oriented and highly organized Administrative Assistant to support daily office operations and help ensure the team runs efficiently. This role is ideal for someone who enjoys providing administrative support in a collaborative, fast-paced environment and is passionate about contributing to meaningful work.

Key Responsibilities:

• Provide administrative support to leadership and department teams
• Manage calendars, schedule meetings, and coordinate appointments
• Prepare correspondence, reports, presentations, and other documents
• Answer and direct incoming calls, emails, and inquiries professionally
• Maintain organized filing systems, databases, and office records
• Assist with meeting preparation, including agendas, materials, and follow-up notes
• Coordinate travel arrangements and process expense reports as needed
• Support event planning, donor outreach logistics, and other special projects
• Order office supplies and help maintain day-to-day office operations
• Serve as a professional and welcoming point of contact for internal and external stakeholders
• 2+ years of administrative support experience, preferably within a nonprofit or mission-driven organization
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint
• Strong written and verbal communication skills
• Excellent organizational skills and attention to detail
• Ability to manage multiple priorities and meet deadlines
• Professional demeanor and strong interpersonal skills
• Experience with donor databases, CRM systems, or nonprofit software is a plus

Preferred Attributes:

• Self-starter with a proactive approach to problem-solving
• Ability to work both independently and as part of a team
• Passion for supporting an organization with a meaningful mission
• Adaptable and resourceful in a dynamic environment