Administrative Assistant

Our client in the biotech industry is seeking a highly organized and detail-oriented Administrative Assistant to support daily office operations and help ensure the smooth functioning of the team. This role is ideal for someone who thrives in a fast-paced, innovative environment and can effectively manage multiple priorities while maintaining professionalism and confidentiality.

Key Responsibilities:

• Provide administrative support to department leaders and team members
• Manage calendars, schedule meetings, and coordinate travel arrangements
• Prepare, edit, and format correspondence, reports, and presentations
• Maintain filing systems, databases, and office records with accuracy
• Handle incoming calls, emails, and other communications in a professional manner
• Order office supplies and assist with vendor coordination as needed
• Support meeting logistics, including room setup, materials preparation, and follow-up
• Assist with special projects and other administrative tasks as assigned
• 2+ years of administrative support experience, preferably within biotech, pharmaceutical, healthcare, or a related industry
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint
• Strong organizational, multitasking, and time management skills
• Excellent written and verbal communication skills
• Ability to handle sensitive information with discretion
• High attention to detail and a proactive, problem-solving mindset
• Associate or bachelor’s degree preferred

Preferred Skills:

• Experience supporting teams in a scientific, laboratory, or regulated environment
• Familiarity with expense reporting, document control, or project coordination
• Ability to adapt quickly in a dynamic and growing organization