Administrative Assistant

We are looking for an organized Administrative Assistant to support a faith based organization in Minneapolis, Minnesota. This Contract position will provide day-to-day coordination, scheduling, communication, and event-related administrative support for program leaders and conference-sponsored initiatives. The ideal candidate brings strong office support experience, attention to detail, and the ability to keep calendars, materials, and participant information well organized in a collaborative environment.

Responsibilities:

• Coordinate administrative support for faith formation and outdoor ministry leadership, helping keep projects, communications, and daily operations on track.
• Maintain and update program and event calendars in partnership with internal stakeholders to ensure schedules remain accurate and current.
• Work closely with the Project Manager/Executive Assistant to prepare registration information and confirm participant records are processed correctly in the designated database.
• Provide timely details for inclusion on the broader staff and conference calendar so organizational schedules remain aligned.
• Welcome participants and assist with check-in, hospitality, and arrival support for faith formation and outdoor ministry events as needed.
• Prepare and organize administrative materials, supplies, and logistical details required for program meetings and events.
• Draft and submit program announcements for the conference’s weekly e-newsletter to promote upcoming activities and key updates.
• Partner with other administrative team members to provide coverage and maintain continuity of office support when needed.
• Experience providing administrative support in an office, nonprofit, ministry, or program-based environment.
• Ability to manage calendars, schedules, and multiple priorities with a high level of accuracy.
• Strong written and verbal communication skills, including clear and courteous phone and email etiquette.
• Comfortable handling data entry and maintaining accurate registration or participant information.
• Ability to deliver courteous front-desk or receptionist-style support and create a welcoming experience for guests.
• Proficiency with standard office technology and database or registration systems.
• Strong organizational skills and attention to detail when preparing materials, announcements, and event support items.