Administrative Assistant

We are seeking a detail-oriented Tax Administrative Assistant to support our tax team with administrative, client service and document management responsibilities. This role is ideal for someone who is organized, deadline-driven and comfortable working in a fast-paced environment, especially during peak tax season.

Key Responsibilities:

• Provide administrative support to tax professionals and department leadership
• Prepare, organize and maintain tax files, client records and engagement documents
• Manage incoming and outgoing client correspondence, including email, mail and phone communications
• Track deadlines for tax returns, extensions, client deliverables and internal workflows
• Assist with assembling tax returns, client packets and related documentation
• Schedule appointments, manage calendars and coordinate meetings
• Enter and update client information in tax software, databases and internal systems
• Monitor document collection and follow up with clients regarding missing information
• Scan, file and archive confidential tax and financial documents
• Support billing, invoicing and other office administrative tasks as needed

Qualifications:

• 2+ years of administrative assistant, tax support or office support experience
• Previous experience in public accounting, tax, finance or professional services preferred
• Strong proficiency in Microsoft Office, especially Word, Excel and Outlook
• Excellent organizational skills and attention to detail
• Ability to manage multiple deadlines and maintain confidentiality
• Strong written and verbal communication skills
• High school diploma required; associate or bachelor’s degree preferred