Administrative Assistant

We are looking for an organized Administrative Assistant to support daily office operations in Greenville, North Carolina. This Long-term Contract position is ideal for someone who communicates professionally, manages multiple priorities with care, and keeps administrative processes running smoothly. The role will involve front-office coordination, phone support, record maintenance, and accurate handling of routine office tasks in a fast-paced environment.

Responsibilities:

• Manage day-to-day administrative activities to keep office functions organized, efficient, and on schedule.
• Respond to incoming calls professionally, direct inquiries appropriately, and provide courteous support to callers and visitors.
• Perform front-desk and reception coverage, including greeting guests and assisting with general office needs.
• Enter, update, and maintain information in office records and databases with a high level of accuracy.
• Prepare routine correspondence, forms, and administrative documents while ensuring completeness and consistency.
• Coordinate calendars, meetings, and basic scheduling needs to support team operations.
• Maintain filing systems and organize office documentation for easy access and recordkeeping.
• Assist with general clerical tasks such as scanning, copying, distribution of materials, and other office support duties.
• Prior experience in an administrative assistant, receptionist, or office support role.
• Ability to handle inbound calls with professionalism, patience, and clear communication.
• Strong data entry skills with close attention to detail and accuracy.
• Comfortable performing a variety of administrative office tasks in a busy environment.
• Proficiency with standard office software and general computer applications.
• Strong organizational skills with the ability to manage multiple assignments effectively.
• Reliable interpersonal skills and a customer-focused approach when interacting with staff and visitors.