Administrative Assistant

We are looking for an Administrative Assistant to support daily office operations in Pennsylvania. This fully onsite opportunity is a long-term contract position and is ideal for someone who thrives in a fast-moving business setting with frequent executive and visitor interaction. The role combines front desk coordination, administrative support, scheduling, and office organization to help the team run smoothly each day.

Responsibilities:

• Welcome visitors, manage the reception area, and serve as the first point of contact for calls and in-person inquiries.
• Coordinate calendars, meetings, and logistics for directors, project managers, and other office leaders.
• Arrange business travel, prepare itineraries, and support related scheduling needs for staff and executives.
• Maintain office readiness by ordering supplies, organizing shared spaces, and assisting with general facilities coordination.
• Provide administrative support through data entry, document preparation, filing, and record maintenance using business systems and Microsoft Office tools.
• Assist with meal coordination for meetings and team events, including placing lunch orders and confirming delivery details.
• Monitor changing priorities throughout the day and communicate with stakeholders to ensure urgent needs are addressed appropriately.
• Support office workflow by updating information in internal platforms such as SharePoint and Workday as needed.
• At least 3 years of experience in an administrative assistant, front desk, receptionist, or office support role.
• Strong proficiency with Microsoft Office Suite, including Excel, PowerPoint, and Outlook.
• Experience handling inbound calls, greeting visitors, and managing a welcoming reception environment.
• Ability to perform accurate data entry and maintain organized administrative records.
• Comfortable working fully onsite in King of Prussia, Pennsylvania, Monday through Friday during standard business hours.
• Strong organizational skills with the ability to balance multiple requests and adjust to shifting priorities.
• Strong communication skills and a business-presentable demeanor.
• Experience using tools such as SharePoint, travel booking systems, or Workday is preferred.