Administrative Assistant

We are looking for a highly organized Administrative Assistant to support a busy service operation in LaCombe, Louisiana. This contract position with the potential to become permanent is ideal for someone who stays focused in a fast-moving environment, communicates effectively, and takes pride in accurate administrative work. You will help keep daily office activities on track by coordinating service-related documentation, handling incoming communication, and ensuring records are complete and ready for the next step. The role also offers the opportunity to learn internal workflows, contribute to process documentation, and support a growing team.

Responsibilities:

• Coordinate administrative support for service jobs from initial setup through final documentation and billing readiness.
• Receive inbound calls, texts, and other communications, then respond promptly or route information to the appropriate team members.
• Create and update job records with accurate details, including purchase order information, applicable sales tax, and service-related notes.
• Review job files to confirm vendor invoices, supporting documents, and required entries are complete before submission for billing.
• Maintain organized vendor records and assist with invoice entry to support accurate financial and operational tracking.
• Help schedule and dispatch technicians by aligning job information, timing, and service needs with internal workflows.
• Perform detailed data entry and audit administrative records to reduce errors and improve consistency across active jobs.
• Document procedures as you learn them and provide feedback that helps standardize office processes across the administrative team.
• Previous experience in an administrative assistant, office support, receptionist, or similar coordination role.
• Strong attention to detail with the ability to manage frequent interruptions while maintaining accuracy.
• Experience handling inbound calls and written communication in a detail-focused and organized manner.
• Proficiency with data entry, Microsoft Office, and learning new software systems quickly.
• Ability to support vendor-related administration, including maintaining files and entering invoices.
• Comfortable working in a service-oriented environment that involves scheduling, dispatch support, and job tracking.
• Dependable, adaptable, and able to work effectively as part of a collaborative team during standard weekday business hours.