Administrative Assistant

We are looking for an Administrative Assistant to support daily operations for a non-profit organization in Michigan. This Contract position combines mail distribution, front-office support, clerical coordination, and customer service to help departments stay organized and responsive. The role is well suited to someone who enjoys balancing routine administrative tasks with hands-on office support in an organized environment.

Responsibilities:

• Manage incoming, outgoing, and interoffice mail by collecting, sorting, and delivering materials to the appropriate departments and agencies.
• Operate and maintain postage processing activities, including applying postage, monitoring account balances, requesting replenishment funds, and reporting equipment issues to the service provider.
• Provide front-desk and administrative support by greeting visitors, answering inbound calls, responding to general questions, and directing requests to the correct staff members.
• Prepare and process documents such as correspondence, reports, forms, invoices, and payment-related records with a strong focus on accuracy and organization.
• Support financial administration by assisting with accounts payable, accounts receivable, payroll documentation, and invoice matching against purchase orders.
• Maintain electronic and paper filing systems in accordance with records management and retention requirements.
• Enter, track, and compile operational or financial data and assist with generating routine reports for administrative needs.
• Coordinate schedules, meetings, agendas, and minutes for boards, committees, and internal departmental activities.
• Assist with office operations by ordering supplies, receiving deliveries, processing work requests, and providing general coordination across the office.
• Contribute to shared departmental support by helping with communications, website content updates, backup coverage, courier tasks, and other assigned projects.
• At least 1 year of experience in administrative support, clerical work, receptionist duties, or a related office-based role.
• Demonstrated ability to answer inbound calls professionally and provide helpful customer service to internal and external contacts.
• Strong data entry skills with a high level of accuracy and attention to detail.
• Experience handling multiple administrative tasks such as document preparation, scheduling, filing, and records management.
• Comfort working with basic financial paperwork, including invoices, payment processing support, or payroll-related documentation.
• Ability to organize priorities, manage routine deadlines, and adapt to changing departmental needs.
• Proficiency with standard office technology and common business software used for communication, scheduling, and documentation.