Administrative Assistant

We are looking for an Administrative Assistant to provide dependable support for donor communications and day-to-day office operations. This Administrative Assistant contract position is ideal for someone who combines strong organization skills with a detail-oriented, friendly approach when assisting donors and internal staff. The role focuses on keeping administrative tasks on track, handling donation-related coordination with care, and contributing to fundraising support activities throughout the year.

Here’s how you’ll contribute each day:

• Respond to incoming donor phone calls courteously, document messages accurately, and direct questions to the appropriate team members.
• Provide broad administrative support by organizing correspondence, maintaining records, and assisting with routine office tasks.
• Enter and process donation information with a high degree of accuracy to help ensure timely and reliable recordkeeping.
• Prepare and print donor acknowledgement letters and related communications in support of stewardship efforts.
• Help organize materials and items following events to keep supplies, documentation, and follow-up activities in order.
• Assist with fundraising initiatives by supporting year-end appeal preparation, including hand-addressing envelopes and managing mail-related tasks.
• Support front-desk and receptionist-style duties as needed to maintain smooth daily office operations.

Other requirements for the Administrative Assistant position include and are not limited to:

• Previous experience in administrative support, office coordination, customer service, or a similar support role is preferred.
• Ability to manage inbound calls with professionalism, patience, and clear communication.
• Strong data entry skills with consistent attention to detail and accuracy.
• Comfortable balancing multiple assignments and staying organized in a busy work environment.
• Ability to support donor-related and fundraising activities with discretion and care.
• Proficiency in general administrative office tasks, including document handling and correspondence support.
• Reliable interpersonal skills and a service-oriented approach when interacting with donors, staff, and visitors.

Interested candidates should reach out to Tori Gill at 215.568.4580 and reference JO# 03720-0013537881