Administrative Assistant

We are looking for an Administrative Assistant to join a busy community management office, supporting daily operations within the real estate and property sector. This contract position requires someone who can keep administrative workflows organized while delivering attentive service to residents, board members, vendors, and internal staff. The ideal candidate is comfortable handling a fast-paced office environment with frequent walk-in and phone inquiries and can manage sensitive information with care and discretion.

Responsibilities:

• Coordinate day-to-day administrative activities to help the office run smoothly and efficiently in a high-traffic environment.
• Serve as a primary point of contact for visitors, callers, homeowners, board members, vendors, and team members, providing courteous and attentive assistance.
• Prepare, review, route, and maintain forms, written responses, files, and other business correspondence with accuracy and timeliness.
• Handle confidential documents and time-sensitive information with care, discretion, and sound judgment.
• Maintain organized records, filing systems, and general office documentation to support operational consistency.
• Assist managers and staff with scheduling, communication, and other administrative needs across the office.
• Provide cross-functional support to additional departments when workloads increase or coverage is needed.
• Use office software and online tools to complete administrative tasks, track information, and support team communication.
• High school diploma or equivalent is required.
• Prior experience in an administrative or office support role, ideally in a fast-paced customer-facing setting.
• Strong customer service skills with the ability to communicate professionally in person, by phone, and in writing.
• Proficiency with Microsoft Office applications, including Word, Excel, and Publisher, along with solid typing and internet navigation skills.
• Ability to learn new management software and digital tools independently through training materials and online resources.
• Excellent organizational skills with the ability to prioritize multiple tasks and work effectively with minimal supervision.
• Strong interpersonal skills and the ability to remain calm and effective when assisting individuals who may be upset or frustrated.
• Resourceful, detail-oriented, and dependable, with the ability to manage changing priorities under pressure.