Administrative Assistant

We are looking for a detail-oriented Administrative Assistant to support multiple project managers in a fast-paced office setting. This position is ideal for someone who enjoys keeping project documentation organized, handling a steady flow of administrative requests, and ensuring information is entered accurately across client and internal platforms. The role also involves coordinating meeting support, tracking project-related records, and helping maintain smooth day-to-day office operations.

Responsibilities:

• Coordinate administrative support for two to three project managers by organizing files, managing documentation, and responding to daily operational needs
• Prepare, distribute, and maintain project paperwork to ensure records are accurate, complete, and easy to access
• Upload project documents, submittals, and related information into designated software systems used for client and project tracking
• Maintain logs for project documentation and monitor the status of materials submitted for review
• Assist with meeting coordination by organizing materials, documenting needed follow-up items, and supporting communication among team members
• Perform data entry tasks with a high level of accuracy to keep project and office information current
• Help manage front office and reception-related duties, including handling inbound calls and directing inquiries appropriately
• Previous experience in an administrative assistant, office support, or receptionist role
• Strong organizational skills with the ability to manage multiple priorities in a busy environment
• Comfortable performing data entry and handling detailed documentation with accuracy
• Ability to support several team members simultaneously while maintaining efficiency and a courteous approach
• Experience answering inbound calls and assisting with general office coordination
• Proficiency with standard office software and willingness to learn project management platforms such as Procore or similar systems
• Detail-oriented presentation and effective communication skills for an in-office environment