Administrative Assistant

We are looking for a dependable Administrative Assistant to support daily office operations in Hawaii. This Long-term Contract position is ideal for someone who enjoys keeping work organized, communicating effectively, and handling a wide range of administrative tasks with accuracy. The person in this role will serve as a key point of contact for office activity while helping maintain efficient workflows and reliable documentation. Due to onsite requirements, preference will be given to Hawaii residents. Interested applicants are encouraged to apply by calling us at 808-531-0800.

Responsibilities:

• Manage front-office activities by greeting visitors, answering inbound calls, and directing questions to the appropriate contacts
• Provide day-to-day administrative support by preparing documents, maintaining records, and assisting with general office coordination
• Enter and update information in internal files and tracking systems with a strong focus on accuracy and timeliness
• Create, edit, and format correspondence, reports, and other business documents using Microsoft Word and related office tools
• Maintain calendars, email communication, and routine scheduling tasks through Microsoft Outlook
• Use Microsoft Excel to organize data, update spreadsheets, and support basic reporting needs
• Perform receptionist-related duties that help ensure smooth office coverage and a detail-focused experience for callers and visitors
• Assist with additional clerical and operational tasks as needed to support the broader administrative team
• Previous experience in an administrative assistant, receptionist, or general office support role
• Ability to manage inbound phone communication professionally and handle multiple tasks throughout the day
• Strong data entry skills with close attention to detail and accuracy
• Working knowledge of Microsoft Excel, Microsoft Word, and Microsoft Outlook
• Comfortable supporting routine administrative office functions in a structured environment
• Clear written and verbal communication skills
• Strong organizational skills and the ability to prioritize responsibilities effectively